ASSOCIATIONS INCORPORATION ACT 1985 (SA)
RULES
of
AUSTRALIAN BASEBALL FEDERATION INCORPORATED
PART VI - MISCELLANEOUS
(Adopted by Council 27 February 1999)
| PDF Version | Table of Contents |
| Chief Executive Officer to Keep Records | Records Kept in Accordance with Act | Federation to Retain Records |
| Board to Submit Accounts | Accounts Conclusive | Accounts to be Sent to Members | Inspection of Accounts | Negotiable Instruments |
31 RECORDS AND ACCOUNTS
31.1 Chief Executive Officer to Keep Records
The Chief Executive Officer shall establish and maintain proper records and minutes concerning all transactions, business, meetings and dealings of the Council and the Board and shall produce these as appropriate at each Board meeting or General Meeting.
31.2 Records Kept in Accordance with Act
Proper accounting and other records shall be kept in accordance with the Act, generally accepted accounting principles and / or any applicable code of conduct. The books of account shall be kept in the care and control of the Chief Executive Officer.
31.3 Federation to Retain Records
The Federation shall retain records for 7 years after the completion of the transactions or operations to which they relate.
The Board shall submit to the Annual General Meeting the accounts of the Federation in accordance with these Rules and the Act.
The accounts when approved or adopted by the Annual General Meeting shall be conclusive except as regards an error discovered in them within 3 months after such approval or adoption.
31.6 Accounts to be Sent to Members
The Chief Executive Officer shall cause to be sent all persons entitled to receive notice of Annual General Meetings of the Federation in accordance with these Rules, a copy of the accounts, the Board's report, the auditor's report and every other document required under the Act (if any).
Subject to any reasonable restrictions as to time and manner of inspecting the same that may be imposed in accordance with these Rules, the accounts shall be open to inspection (but not copying) by the Members.
All cheques, promissory notes, bankers drafts, bills of exchange and other negotiable instruments and all receipts for money paid to the Federation, shall be signed, drawn, accepted, endorsed or otherwise executed, as the case may be, by any 2 authorised Directors or in such other manner and by such persons the Directors determine.
